Under the New Payment tab , you can query tickets by a number of different search parameters and produce filtered groups of tickets to assign to a custom batch.
Typically, this would be done on a daily or weekly basis to correspond with your organization’s customer billing cycle.
Navigate to Statements > New Payment.
Set the parameters at the top to view the orders and tickets you want grouped into a Batch to be added to a new Hauler Pay Statement
For each Order, you can click on the arrow on the left of the table to drill into specific Trucks and view individual Tickets and Adjustments .
You should verify the data and make any changes as needed. The Edit button at the right of the table allows you to edit Tickets directly from the New Payment screen.
Be advised that any changes made to Haul Rates here will also be updated on the corresponding Order.
Once the Tickets in the New Payment query have been verified, assign them a Batch Number via the field at the top right of the table.
Generally, this Batch Number will be in a date or Region + date format. This field is limited to 10 characters.
For example : A batch created for a region named “West” on 10/15/2016 could be batched as W-101516.
Set the Invoice and GL (General Ledge) Date (if needed) for the Batch
The GL Date is only needed if your accounting system supports secondary Invoicing dates.
Statement Numbers are assigned automatically and sequentially to each Hauler within the Batch
Click Assign to create the Invoice Batch.
Once a Batch has been created, the tickets will be removed from the New Payment tab and placed inside a Batch in the Payment History section.
On the Payment History screen, use the parameters on the top to view individual Batches or look at everything from a specific date range to Export them or send them directly to the Hauler.
Export: This method allows you to export a .CSV file of statements that can be customized and imported directly to your accounting system
Clear: Use this if you need to clear the batch so you can make changes and re-batch under the New Payment tab.
Print: Allows you to print a PDF copy of a selected Batch.
Email: You can email statements directly to Haulers.
Before using this feature, you will need to go to Trucks > Haulers and edit the Hauler to add their Contact Email to their Hauler profile.
You may also clear, print, or email individual statements within a batch by clicking the small arrow to the left of the batch row.
The Setup page allows you to create the Adjustment types that will affect Hauler Pay.
To create a new adjustment, click the [+New Adjustment Type] and then enter the Type, Units, and Adjustment as an Addition or Deduction. Once an adjustment has been created it can be edited or deleted at any time.
Truck Adjustments allow you to add or deduct from a Hauler payment based on Types that you have created in the Setup menu. These adjustments are applied by selecting Hauler Pay>Truck Adjustments and then clicking the [+New Adjustment] button. This will open a new window allowing you to select the desired parameters. If your organization has a hauler operating in more than one Region, you may have different Types created that will need to be associated between Regions depending on the order location.
In the above example, our Hauler will be paid $3.00 per Gallon of fuel while operating the Belt Region.
This area allows you to add or deduct from the Hauler Pay based on preset values entered during Setup. You would typically use this for any rate changes or unforeseen costs that a Hauler might encur during delivery such as toll roads.
Similar the Billing - New Payment screen, this allows you to generate a new Hauler Payment, review previous payments, or batch and invoice tickets.
Truck Adjustments
Statements
Setup
Adjustments can be made to hauler pay rates after creating the type of adjustment during Setup. These adjustments can be created for various reasons, such as extra miles or minutes driven, or unforseen costs related to toll roads.
The Hauler Pay module allows you to organize groups of tickets into batches for invoicing a Hauler, much like the Invoicing module, based on Haul Rates set for orders.
Setup allows you to create or edit Hauler Pay adjusments as additional costs or deductions.
